In a recent conversation with Laurie Krueger, an account executive with Ewald Consulting and an Executive Director for multiple international associations, we learned about how to make the most of your board meetings. From preparation to execution, Laurie shared valuable insights on how to make these necessary gatherings more efficient and productive.
- Preparation is Key. Board meetings don’t just happen on their own; they require meticulous preparation. Laurie emphasized the importance of starting the process 3 to 4 weeks in advance. This includes drafting the agenda, working with officers to refine it, and collecting all necessary documents. Distributing this information at least a week ahead of time allows board members to review, ensuring a more meaningful discussion during the meeting.
- Efficient Meetings Require Engagement. Laurie highlighted the significance of active engagement during board meetings. She encouraged board members to come prepared by reading reports and documents in advance. This not only saves valuable meeting time but also ensures that discussions are focused and productive. Furthermore, she stressed the need for respectful communication and steering the conversation back on track if it veers off course.
- Post-Meeting Actions Matter. After the meeting adjourns, Laurie’s work is far from over. She compiles meeting minutes, tracks action items, and follows up with relevant parties promptly. Effective post-meeting actions ensure that decisions are implemented, and the organization continues to progress efficiently.
Board meetings are a crucial aspect of organizational management. By following these tips from an experienced executive director like Laurie Krueger, you can transform these meetings from time-consuming ordeals into productive sessions that drive your organization forward.